Privacy Policy

1. Introduction

At TheDepot by gregari.us LLC, we are committed to protecting the privacy and security of the student records and data entrusted to us. This Privacy Policy explains how we collect, use, and safeguard information when you use our archiving services.

2. FERPA Compliance

We recognize the sensitivity of student records and comply with the Family Educational Rights and Privacy Act (FERPA). We act as a "school official" with a legitimate educational interest under FERPA, processing data solely for the purpose of providing our archiving and retrieval services to educational institutions.

3. Data We Collect

• Institutional Data: Contact information for school administrators and staff.
• Student Records: As directed by our clients, we archive student permanent records, transcripts, test scores, and other related documentation.
• Usage Data: Information on how our system is accessed to ensure security and auditability.

4. How We Use Information

We use the collected data exclusively to:

• Provide and maintain the archiving service.
• Process records requests as authorized by the client institution.
• Maintain audit logs for security and compliance reporting.
• Improve system performance and reliability.

We do not sell, rent, or trade student data to third parties for marketing or any other purposes.

5. Data Security

We implement industry-standard security measures, including encryption at rest and in transit, multi-factor authentication, and regular security audits, to ensure the integrity and confidentiality of all archived records.

6. Data Retention

Records are retained according to the retention schedules defined by the client institution and applicable state laws. Upon termination of service, we coordinate the secure return or destruction of data as requested by the client.

7. Contact Us

If you have any questions about this Privacy Policy, please contact us at privacy@gregari.us.