Employee Permanent Records Solution
Personnel Records,
Finally Under Control
Consolidate personnel files, certifications, evaluations, and compliance documents into a single secure, searchable electronic archive.
The Problem
Still Managing Employee Records the Hard Way?
Filing cabinets, scattered HR systems, and paper personnel files create compliance risk, slow HR responses, and make audits painful.
Legacy HR Systems
Retire old HR platforms without losing decades of employee history. Warehouse the data, ditch the software.
Compliance Risk
Unsecured paper files and inconsistent retention practices create real legal and audit exposure. Close those gaps.
Slow HR Responses
Eliminate delays caused by hunting through filing cabinets or waiting on another department to pull a folder.
Why It Matters
The Advantages of Modern HR Archiving
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Bulk Import from CSV
Migrate legacy HR data in bulk via CSV. PDF and image document import available as an add-on.
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Single Source of Truth
One place for every employee's complete record history, across all document types and systems.
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Audit-Ready
Complete, searchable records with access logs. Walk into any audit with confidence.
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Role-Based Access
HR, managers, and administrators see only what they're authorized to see. Nothing more.
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Reclaim Physical Space
Eliminate filing cabinets and off-site storage costs. Digitize and reclaim your office space.
Before vs. After
Before
After
Full Coverage
From Hire to Retire — and Beyond
TheDepot EPR manages the complete employee record lifecycle, from onboarding documents to long-term retention requirements.
Legacy Records
Paper personnel files and old HR system data warehoused and converted to searchable eDocuments.
Active Records
Current employee documents — evaluations, certifications, and HR files — managed in one unified system.
Long-Term Retention
Post-separation records retained per legal requirements, always accessible, always secure.
Typical Document Types Supported
Get Started
Ready to Get Your Employee
Records Organized?
Schedule a demo today to see how TheDepot EPR by gregari.us LLC can transform your employee permanent records management.
Request a Demo